August 10, 2024
Annual Meeting Minutes
CALL TO ORDER: Board President Heidi McCall called the meeting to order at 1:00 P.M.
INTRODUCTIONS: Heidi McCall recognized meeting helpers (Elaine Mackley and Raquel Cardona) and introduced the members of the Board.
(Board member Steven Menzies is absent today.) She noted the outstanding contributions of outgoing Board member Kim Sutherland, and those of staff members Michelle Shelden and Jim Mackley. Heidi introduced new GMRC members.
APPOINTMENT OF RECORDING SECRETARY: Heidi McCall appointed Lynne Cobb as recording secretary for today’s meeting.
REPORT OF QUORUM: Board member Bill Buerman reported that there are enough proxy cards and stockholders present to constitute a quorum.
ADOPT MEETING RULES: Heidi McCall emphasized the need for clarity in identifying speakers. Jack Nisley moved to accept the meeting rules as written; Drew Jaynes seconded. Motion passed.
APPROVAL OF 2023 MEETING MINUTES: Susan Triebwasser moved to approve the minutes of the 2023 meeting as written. Leota Sweetman seconded. The motion passed.
PRESIDENTS ANNUAL REPORT: Heidi McCall gave the president’s annual report. (See written report.)
HONORARIUM COMMITTEE RECOMMENDATIONS: Speaking for the committee, Bill Buerman recommended no change to the honorarium for Board members for the coming year.
PROPOSED BYLAWS CHANGES & JUSTIFICATIONS: John Andrews reviewed the bylaws changes passed last year and announced further changes to Article XIV to bring them into compliance with Delta County legal requirements. (See written record.) Ross Talbott moved to accept the changes as written; Debby Fisher seconded. Motion passed.
FINANCIAL REPORT: Michelle Shelden, Secretary/Treasurer, presented the latest financial statements and the 2025 proposed budget. (Seen written record.) A major change is that Michelle Shelden and Jim Mackley were required by IRS rules to become employees (no longer independent contractors). Russell Talbott moved to approve the proposed budget for 2025. Jack Nisley seconded. The motion passed.
2025 STOCK HOLDER ASSESSMENT FEES: To remain the same at $500 annually per share.
COMPANY MANAGER’S REPORT: James Mackley provided the company manager’s report.
OLD BUSINESS: No old business today.
NEW BUSINESS: Election of Board members: Heidi McCall was nominated for reelection by Lynne Cobb. The nomination was seconded by Ray Martin. Heidi McCall was reelected unanimously. David Roth was nominated for Board membership by Elaine Mackley. Ellen Stallings seconded. Phil Munsch nominated Greg Kisiel; Steve Foster seconded. The election for the second Board position was held by written ballot. The winner was David Roth. 95 written votes were cast, 75 went to David Roth, 20 to Greg Kisiel. (Congradudolences! said Kim Sutherland.)
In closing, Heidi recognized previous Board presidents. She presented beautiful gifts to outgoing Board member and Past President Kim Sutherland.
The door prize went to Elaine Mackley.
Heidi announced the passing of Steve Palmer. Services will be held at the Cedaredge LDS Chapel on Tuesday, August 13, at 2 PM.
Adjournment: 2:15 p.m.
2025 ANNUAL STOCKHOLDERS MEETING-- AUGUST 9, 2025
August 12, 2023
INTRODUCTIONS: Kim Sutherland, President introduced the members of the board.
APPOINTMENT OF RECORDING SECRETARY: Kim Sutherland, President appointed Heidi McCall as Recording Secretary for today’s meeting.
REPORT OF PROXY COUNT: John Andrews reported that there are 36 proxy cards and over 100 shares represented in person. There are enough for a quorum.
ADOPT MEETING RULES: Kim Sutherland, President asked stockholders to provide their name and cabin number prior to speaking. Jack Nisley made a motion to accept the meeting rules. Leota Sweetman-McPeek seconded the motion, and the motion passed.
APPROVAL OF 2022 MEETING MINUTES: Ray Martin made a motion to approve the 2022 minutes. Jack Nisley seconded the motion, and the motion was approved.
PRESIDENTS ANNUAL REPORT: Kim Sutherland, President presented his annual report, welcomed new shareholders, and recognized shareholders that passed away.
HONORARIUM COMMITTEE RECOMMENDATIONS: Board Members John Andrews & Bill Buerman, Stockholders John Triebwasser & Bob Cardona.
John Triebwasser announced that the Honorarium will remain the same as last year. Board Honorarium is as follows: $95 for each Board Member for up to 6 meetings, $150 for the Board President for up to 6 meetings for the year.
PROPOSED BYLAWS CHANGES & JUSTIFICATIONS: John Andrews Kent Baughman made motion to separate changes by excluding Article 14 from the other proposed changes. Steve Menzie seconded, and the motion passed. Nattana Johnson made a motion to accept the bylaws except Article 14. Kent Baughman seconded, and the motion passed. (Note: All the bylaw changes were accepted excluding Article 14.) Ray Painter made a motion to accept the changes as written in Article 14. Ross Talbot seconded, and the motion passed.
Recommendations were made to include changes to the wording for Article 14 at the 2024 meeting.
FINANCIAL REPORT: Michelle Shelden, Secretary/Treasurer
a. Financial Statements
b. 2024 Proposed Budget
Patty Zapf made a motion to approve the 2023 Financial Statement and the 2023 budget. Jack Nisley seconded, and the motion is approved.
2024 STOCKHOLDER ASSESSMENT FEES: Michelle Shelden Secretary/Treasurer gave the Boards recommended proposal of $500.00 per share (same as previous year). Signa Fox made a motion to accept the proposed assessment fee. Drew Jaynes seconded the motion, and the motion passed.
COMPANY MANAGERS REPORT: James Mackley, Company Manager provided the Managers Report.
OLD BUSINESS:
a. Go-Daddy Website
Drew Jaynes volunteered to assist GMRC with the Website.
An unnamed stockholder requested a link on the new Website for Delta County Pet Control
NEW BUSINESS:
a. Election of board members: Run by Kim Sutherland-Seats Dick Kirkpatrick & John Andrews
Steve Menzie was elected to the board to replace Dick Kirkpatrick.
John Andrews was re-elected to the board.
2024 ANNUAL STOCKHOLDERS MEETING ~ AUGUST 10, 2024
Leota Sweetman-McPeek requested that the potluck time of 11:30 and meeting time of 1:00 be included in the minutes for the 2024 stockholders meeting date.
Pam Hamon won the Door Prize
ADJOURMENT